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Checkbook Management Program
form. This will cause the computer to pause before printing each check so
that you can align the paper.
Printer set-up string - Most printers can accept set-up string commands to
override the conditions found at the time they are turned on, such as a
command to change the pitch from 10 to 12 characters per inch. This line
allows you to enter a single command string. This string will then be
used before any check printing. Enter the string as a set of numbers,
separated by commas.
For example, a command to change my printer from draft quality to near-
letter quality print is <esc><G>. This would be entered as 27,71 The
proper numeric (decimal) codes are included in the manual that accompanies
your printer.
Laser Printer? - Laser printers are more difficult to align than pin-feed
printers, as the first two or three lines and the last two or three lines
of each page are not accessible. The only laser checks supported by this
program are those which print two checks per page. If you have a laser
printer, answer yes. If you do not have a laser printer, answer no.
Adjustment - This field appears only if the laser printer option is yes. Enter
the number of lines at the top and bottom of each sheet that are
inaccessible. If the top 1/2 inch and the bottom 1/2 inch cannot be
printed on, enter the number 3 here.
When each field is defined properly, press <end> (or press <enter> until you
reach the end), and a new line appears on the screen:
┌──────────────────────────────────────────────────────────┐
│ Print alignment check? (Y/N) __ │
└──────────────────────────────────────────────────────────┘
Press <Y> to have a sample check print out showing how the fields will line up.
Press <N> to skip this step. Once you answer this question no, the following
line appears:
┌──────────────────────────────────────────────────────────┐
│ Satisfied? (Y/N) __ │
└──────────────────────────────────────────────────────────┘
If you are satisfied with the numbers and alignment check, press <Y> and the
values will be written permanently to disk. Press <N> to abort this process.
Regardless of which answer is given, the Print Checks Menu reappears.
Page 78
Checkbook Management Program
Print Grid
This option allows you to print a sample grid on your printer to see
exactly where each row and column is. This will help you decide the row and
column placement for each item which is to appear on the check or stub.
When selected, the screen becomes:
┌─────────────────────────────────────────────────────────────────────────────┐
│ Checkbook Management Program │
│ │
│Print Grid │
│ │
│Enter number of columns and lines to print: │
│ │
│ Columns: 80 Lines: 66 │
│ │
└─────────────────────────────────────────────────────────────────────────────┘
These values default to 80 columns and 66 lines. Most printers print 10
columns per inch and 6 lines per inch, so these numbers represent an 8" x 11"
sheet of paper, completely filled. Enter the numbers for the size grid you
want printed.
The maximum number of columns that may be requested is 160. The maximum number
of lines is 99. The program will not allow larger numbers to be entered.
After both numbers have been entered, the screen becomes:
┌─────────────────────────────────────────────────────────────────────────────┐
│ Checkbook Management Program │
│ │
│ Print Grid │
│ │
│ Enter number of columns and lines to print: │
│ │
│ Columns: _______80 Lines: _______66 │
│ │
│ Are these correct? (Y/N) __ │
└─────────────────────────────────────────────────────────────────────────────┘
If the numbers are not correct, press "N" and the program will ask for new
values. When they are correct, press "Y" and the screen becomes:
┌─────────────────────────────────────────────────────────────────────────────┐
│ Checkbook Management Program │
│ │
│ Print Grid │
│ │
│ Enter number of columns and lines to print: │
│ │
│ Columns: _______80 Lines: _______66 │
│ │
│ Turn on printer and align paper. │
│ Press any key to continue (Q to quit)... │
└─────────────────────────────────────────────────────────────────────────────┘
Page 79
Checkbook Management Program
Verify that the printer is turned on, on line, and has paper in it. Press "Q"
to abort this process and return to the print menu. Press any other key and
the grid appears on the printer. It appears similar to this:
┌─────────────────────────────────────────────────────────────────────────────┐
│1...5....10...15...20...25...30...35...1....45...50...55...60...65...70...751│
│2...+....+....+....+....+....+....+....2....+....+....+....+....+....+....+.2│
│3...+....+....+....+....+....+....+....3....+....+....+....+....+....+....+.3│
│4...+....+....+....+....+....+....+....4....+....+....+....+....+....+....+.4│
│5...|....|....|....|....|....|....|....5....|....|....|....|....|....|....|.5│
│6...+....+....+....+....+....+....+....6....+....+....+....+....+....+....+.6│
│7...+....+....+....+....+....+....+....7....+....+....+....+....+....+....+.7│
│8...+....+....+....+....+....+....+....8....+....+....+....+....+....+....+.8│
│9...+....+....+....+....+....+....+....9....+....+....+....+....+....+....+.9│
│10..5....10...15...20...25...30...35...10...45...50...55...60...65...70...751│
└─────────────────────────────────────────────────────────────────────────────┘
Note: This grid is for 77 columns and 10 rows.
The first column will appear in the first column that it is possible to print
in. This would be column 1 to the printer options segment. The grid will
continue as far as requested across the page.
If the number of columns requested is larger than the number of columns it is
physically possible to place on a single row, one of three circumstances will
occur, depending on the individual printer. Either the row will wrap around,
so that you get an effect like this:
1...5....10...15...20...25...30...35...1....45...50...55...60...65...70...75...
1....85...90...95.1
2...+....+....+....+....+....+....+....2....+....+....+....+....+....+....+....
+....+....+....+..2
Or, the printer will attempt to print the rest of the line in the last column,
resulting in an overprinted mess at the right side of the page.
Or, the printer will attempt to print the rest of the line on the print roller,
past the edge of the paper.
When the program is finished printing the grid, the Print Menu reappears.
Page 80
Checkbook Management Program
Pop-Up Category Notes
At any time that the cursor is in a field requesting a budget category,
the following message will appear at the bottom of the screen:
┌─────────────────────────────────────────────────────────────────────────────┐
│ Press <F10> to pop-up categories. │
└─────────────────────────────────────────────────────────────────────────────┘
You can continue to enter the category as usual or you can press function key
<F10> to make an alphabetical listing of your current categories appear on the
left side of the screen. Up to 14 will appear at a time. The first one on the
list will be highlighted.
The following message also appears on the screen:
┌─────────────────────────────────────────────────────────────────────────────┐
│ <F10> to leave unchanged, <Enter> to select, │
│ │
│ <PgUp>, <PgDn>, <UpArrow>, <DownArrow> │
└─────────────────────────────────────────────────────────────────────────────┘
This specifies which keys are recognized by the pop-up routine. These are:
<F10> - Pressing function key <F10> while the pop-up is on the screen returns
you to the typing function without making any changes to the displayed
category. You may want to use this key if the category you want hasn't
been defined yet and you want to add it.
<Enter> - Pressing the <enter> key will select the highlighted category and
insert that category into the proper portion of the screen.
<PgUp> - Pressing the page up key will display the previous set of 14 budget
categories (if any). If you are currently viewing the first set of 14
categories, then this key is ignored. The first category of the column is
highlighted.
<PgDn> - Pressing the page down key will display the next set of 14 budget
categories (if any). If you are currently viewing the last set of
categories, then this key is ignored. The first category of the column is
highlighted.
<UpArrow> - Pressing the up arrow key will move the highlight up one category.
If the highlight is currently on the top category of the column and the up
arrow is pressed and the highlighted category is not the first category,
then the previous set of 14 categories is displayed and the last category
in the column is highlighted.
<DownArrow> - Pressing the down arrow key will move the highlight down one
category. If the highlight is currently on the bottom category of the
column and the down arrow is pressed and the highlighted category is not
the last category of all, then the next set of 14 categories is displayed
and the first category in the column is highlighted.
Page 81
Checkbook Management Program
Cursor Key Movements
This page describes the use of cursor control keys for the Enter and
Correction screens.
Key Action
Qq Most of the time this will return you to the previous menu. There
are exceptions, and these are noted in the field explanations under
Enter. These exceptions are primarily the "To Whom", "Memo", and
"Category" fields.
A-Z,a-z These are the regular alphabetic keys. Unless you are in a date or
amount field, these will print as you expect them to.
0-9 These are the numeric keys. They will print as you expect them to in
most circumstances.
Other printable characters. These behave as the letters above do. If it would
print on a typewriter, it will probably print on the screen.
Backspace (the arrow to the left of the NumLock key) This behaves as you
might expect it to. Most fields, it will delete the character to the
left of the cursor and move the rest over to fill in the hole. There
are exceptions. Most of the exceptions just refuse to acknowledge
the key.
Tab Move the cursor forward to the next field. If the cursor is in the
box following Abort, <tab> will move the cursor to the first field on
the screen. That is, it will "wraparound".
Shift-Tab Also referred to as Reverse Tab. It moves the cursor back to the
previous field. If the cursor is in the first field on the screen,
this will move it to the last. To use this key, hold down the shift
key and press <tab>.
Enter For most fields, this operates as the <tab> key does. It signals
that you are finished with the current field and want to move on to
the next one. Pressing <enter> in either of the last two boxes on
the screen has a different meaning. If <enter> is pressed while the
cursor is in the box following Satisfied?, the transaction is
permanently added to the data file in the form on the screen. If
<enter> is pressed while the cursor is in the box following Abort?,
the transaction is ignored.
Home Moves the cursor to the first field on the screen.
End Moves the cursor to the last field on the screen. In this case, the
box following Abort?.
Up Arrow Move the cursor to the field directly above the current field.
Down Arrow Move the cursor to the field directly below the current field.
Page 82
Checkbook Management Program
Left Arrow Move the cursor to the left one position, but don't leave the field
it is currently positioned in. If the cursor is at the beginning of
a field, the key is ignored.
Right Arrow Move the cursor to the right one position, but don't leave the
field it is currently positioned in. If the cursor is at the end of
a field, the key is ignored.
Insert Key Toggles the insertion status on and off. If the insertion status
is on, the next character will be inserted at the cursor position,
moving the characters following it to the right to make room for the
new character. Pressing <insert> one more time turns this ability
off.
Del Key Deletes the character at the cursor position. For most fields, the
characters remaining to the right of the cursor will move left one
space to fill in the blank.
<F1> Display a Help screen related to what is going on at the moment.
Most of the other function keys are not used by this program.
<F10> If the cursor is in a category field, then pressing function key
<F10> will activate the pop-up selection for categories.
Play Suggestions
I strongly urge you to take some time and play around with this program
before using it for your real checks. This will give you a feel for how it
works and a chance to decide if you really want to use it.
Start out by answering the initialization questions as they appear on the
screen. From here, the only thing you can do is enter transactions (the other
functions will tell you they have nothing to work with). You have two courses
you can take here. One is to just sit down and make up the transactions as you
think of them, and the other is to pull some checks, deposits, etc., from a
year or so ago and work with them.
Try entering each of the types of transactions - checks, deposits, and
automatic teller transactions. If your bank doesn't have automatic teller
capabilities, you may want to skip that part.
Once you have some transactions entered (I'd recommend 20-30 to start out
with), explore the other options. Try displaying and printing some of the
reports. Printing the check register will give you a hard copy of what you
have entered. This will come in handy on the Correction and Deletion segments,
when you must supply the check number or the date of any other transaction to
find the correct one.
Change the name of the account. It's easy with the Name or Bias Change
option (Utility Menu).
Page 83
Checkbook Management Program
Try changing the information on some of the transactions, using Correct.
Try deleting an individual transaction.
Pull out an old bank statement and try reconciling the account to it (try
this if you entered some old checks, and this statement deals with them).
Try deleting the first half of what you entered. You'll need a date for
that.
Try changing some category names using Category Maintenance (Utility
Menu).
Try looking up some transactions based on the content of the "To Whom" and
"Memo" options using the Find by Content option of the Utility Menu.
When you feel comfortable with the program, delete the data files and
start over using real data. To delete the data files:
Return to the DOS prompt (A>).
Place the disk with the data files in drive A.
Type del *.dat and press <enter>.
That's all there is to it. Enjoy the program.
To Change from Previous Versions
A) Be sure to replace your current copy of CHECKS.EXE with the enclosed copy
before attempting to use the converted data files.
From version 4.x to 5.0: No data conversion is necessary.
From version 3.x to 5.0: No data conversion is necessary.
From version 2.x to 5.0:
1) Make a backup copy of your existing data files (just in case).
2) Verify that the number of bytes remaining on the data disk is at least 10%
more than the number of bytes used by your CHECKS.DAT file. If there is
not, please contact M. P. Data. I will immediately send you (at no
additional cost) a different conversion program. If you do not have
sufficient room remaining on the disk, DO NOT continue this procedure.
3) Place the data disk in the default drive (A: or C:)
4) Place the new program disk in the other drive (B: or A:). If you are
using a hard disk, substitute A: for B: in the directions below.
Page 84
Checkbook Management Program
5) Type B:CONV and press <enter>. The conversion program will change
your data files to the new format.
6) When the program concludes (the DOS prompt will reappear), type B:CHECKS
and press <enter> to begin the program.
7) To verify the files converted correctly, please run one of the reports
that lists transactions (such as the check register) to see if the
information looks correct. If it does not, please see the notes on
"Double Precision" users below.
8) If the report looks correct, exit the program (through the menus) and
delete the file TEMP.DAT from your data disk.
From version 1.0 (1985) to 5.0:
1) Make a backup copy of your existing data files (just in case).
2) Verify that the number of bytes remaining on the data disk is at least 10%
more than the number of bytes used by your CHECKS.DAT file. If there is
not, please contact M. P. Data. I will immediately send you (at no
additional cost) a different conversion program. If you do not have
sufficient room remaining on the disk, DO NOT continue this procedure.
3) Place the data disk in the default drive (A:).
4) Place the new program disk in the other drive (B:).
5) Type B:CONV and press <enter>. The conversion program will change
your data files to the new format.
6) When the program concludes (the DOS prompt will reappear), type B:CHECKS
and press <enter> to begin the program.
7) To verify the files converted correctly, please run one of the reports
that lists transactions (such as the check register) to see if the
information looks correct. If it does not, please see the notes on
"Double Precision" users below.
8) If the report looks correct, exit the program (through the menus) and
delete the file TEMP.DAT from your data disk.
Double precision users only:
Some of you have previously requested double precision (or big number) versions
of the program. Version 3.0 delivers this capability to everyone. If you are
in doubt as to whether you have a double precision version, follow the
appropriate steps above and check a report. If you already had double
precision capability, your report will have garbage on the first screen - that
is, the transactions will not line up properly on the screen and there may be
some strange characters displayed.
Page 85
Checkbook Management Program
If you get a bad report or if you know for sure that you have double precision
capability, restore the data files from your back up copy, and follow these
instructions.
1) Delete the file CUSTOM.DAT from your data disk.
2) Start the new program. You will be asked whether the data is on a floppy
diskette or a hard disk. Answer <Y> if your data is on a floppy disk.
Answer <N> if it is on a hard disk.
3) The program will begin. You will have to redo any customizing you had
already specified (monitor colors and future dates).
4) Try running a report again. If the files are still faulty, please contact
M. P. Data for assistance.
New Features
New features of version 5.0:
1) Some minor cosmetic changes (boxes around menus, etc.).
2) Faster sort routine (as of 7/14/88 - some copies of 4.0 already have
this).
3) On all reports that print single line information, if the memo field of a
non-check transaction is not blank, then this information is printed
instead of the transaction identifier.
4) Blank check numbers are no longer allowed.
5) New report - Annual Income Report. Similar to Annual Expenditure Report,
but uses deposits.
6) New report - List Uncleared Transactions. Lists all uncleared
transactions regardless of dates.
7) Annual Expenditure Report and Annual Income Report can be viewed on the
screen rather than printed, if desired.
8) Transactions can have default categories defined for them. See System
Customization for details.
9) New report - Reconciliation Report. This is found after Bank
Reconciliation and lists all transactions just cleared as well as the
current balance, bank balance, total deposits cleared, and total
withdrawals cleared.
10) The presence or absence of DEVICE = ANSI.SYS in the CONFIG.SYS file no
longer affects the Checkbook Management Program. If the line was present,
older versions eventually lost color completely. That no longer happens.
11) A list of current categories can be "Popped-up" to select a category by
highlighting it.
12) The Checkbook Management Program can now print checks.
Page 86
Checkbook Management Program
New features of version 4.0:
1) Bank charges and interest entries (through Bank Reconciliation) will ask
for more information than before. You can now enter a different date and
your own category and memo information. (See pages 31 and 32)
2) The Find by Contents report now totals the amounts involved.
3) Enter and Correct menus can access transaction types by pressing the first
letter of the transaction type in addition to highlighting the name and
pressing <enter> (see pages 13 and 19).
4) New report: List Bank Transactions. (See page 48)
5) Voided transactions (those with zero amounts) can be retained for report
purposes.
6) The report listing AutoTeller transactions has been split into two
separate reports. One lists AutoTeller Deposits, the other lists
AutoTeller Withdrawals.
7) Those reports which list both deposits and withdrawals will total these
amounts separately.
8) The account balance now appears on the Main Menu, Report Menu, and
Deletion Menu screens.
9) Printed report pages are now numbered.
10) Files are now closed then reopened after five transactions have been
entered. This forces the files to be written to the disk, reducing the
potential amount of material lost in the event of a power failure or other
mishap.
11) The transactions can be sorted by check number (with other transactions
appearing in alphabetical order at the end of the list). See page 68.
New features of version 3.x:
1) The ability to correctly handle amounts of money larger than 90,000.
2) New reports - List of checks only in an interval (see page 39) and Summary
Report (see page 59).
3) List all budget categories now lists the categories in alphabetical order.
4) The ability to change all occurrences of a category name with a different
category name (new or existing).
5) The three special listing reports (Checks only, Deposits, and Automatic
Teller Transactions) print/display the total of all transactions appearing
in the report at the end of the report.
6) The first four reports (Check Register, Checks only, Deposits, and
Automatic Teller Transactions) print/display the current balance as part
of the report header information.
7) The transactions can be sorted into chronological order rather than
leaving them in the order entered (see page 67).
8) There is a new column on the Annual Expenditure Report, giving the average
monthly expenditure for each budget category (see page 56).
9) There are two new customized options. You can define a fiscal year other
than the calendar be used for the two annual reports (Annual Expenditure
Report and Summary Report). And you can change the default number of
printed lines per page (see page 64).
10) The ability to list transactions based on the contents of the "To Whom"
and "Memo" fields (see page 65).
11) Check numbers larger than 32767 will now increment correctly.
12) This version also contains corrections for all the minor bugs reported in
the last year.
Page 87
Checkbook Management Program
New features of version 2.x:
1) Data files on hard disks will no longer cause an error.
2) Better use of color on color monitors. You can change the colors used if
you do not like the colors supplied with the program.
3) Future dates are still disallowed. However, for those who write checks for
dates in the future, this disallowance can be disabled (see System
Customization).
4) Deposits and Auto Teller Transactions can have budget categories assigned
to them and can have the memo field filled in.
5) A seventh report has been added allowing you to generate the second report
(Transactions in a category) for all categories at once, rather than one
at a time.
6) A couple of minor bugs have been corrected.
7) Internal routines have been changed to better use DOS and BIOS calls
rather than writing directly to the screen buffer. This should clear up
some of the compatibility problems that have been reported.
8) Check numbers and transaction dates are prefilled, but can be changed.
9) Category reports include totals.
Transfer Data to a Hard Disk
1) Use the DOS COPY command to copy CONTROL.DAT, CATEGORY.DAT, and CHECKS.DAT
from the floppy diskette to the correct subdirectory you have chosen for
the hard disk.
2) Make this subdirectory the current directory on the default drive.
3) Run the program. Since the file CUSTOM.DAT was not transferred, it will
begin with the question "Is default drive (where data is) a floppy drive?
(Y or N)". Press <N> then <enter>.
4) The program continues normally.
5) If you had customized the program, select System Customization (on the
Utility Menu) to reset these values.
╔═══════════════════════════════════════════════════════════════╗
║ ║
║ Note: Do not transfer CUSTOM.DAT. Let the program ║
║ recreate it. This is the only way the internal ║
║ flag for hard disk usage is set. ║
║ ║
╚═══════════════════════════════════════════════════════════════╝
Page 88
Checkbook Management Program
Multiple Accounts
It is possible to use this program with more than one account. There is
more than one way this can be accomplished.
If you are keeping your data on floppy diskettes, then use a separate
diskette for each account.
If you are keeping your data on a hard disk, then keep each account in a
separate subdirectory. The program can reside in the same directory as each
account (giving you multiple copies of the program on your disk, which will
waste space), or you can keep the program on a floppy disk and run the program
with the command A:CHECKS, or you can use the PATH command in your AUTOEXEC.BAT
file to specify the full path leading to the subdirectory containing the
program file.
Special Tips
1) Regular backups of the data files are strongly recommended. It is vital
that the four (five, if you are printing checks) data files are kept
together. If the files are small enough to fit on a single floppy, then
use this command:
COPY B:*.DAT A:
(Assuming your current data files are on a diskette in drive B:.)
If the files are larger (and you are using a hard disk), use this command:
BACKUP C:*.DAT A:
You may have to adjust the PATH command so that DOS can find your copy of
the BACKUP command. Refer to your DOS manual for additional details.
If you ever need to restore your backed up files, be sure to restore all
of them, not just one.
2) If it is necessary to split a check between two or more categories, this
is the method I have used. Enter the check once with the amount to be
credited to the first category as if that's all the check was written for.
Then enter the check again (using the same check number) with the amount
to be credited to the next category. The check number can be repeated as
many times as necessary. As long as you enter all portions of the check
at the same time (or place the same date on all segments then sort by
date), the segments will appear together on most of the reports and in the
bank reconciliation process.
Page 89
Checkbook Management Program
Glossary
This is a glossary of some of the words used in this document that may
need defining.
Auto Teller This is also referred to as an automatic teller. This is a
machine used by many banks to allow people to deposit or withdraw
funds without the assistance of a human teller. They use a special
plastic card and coded numbers to transact business. Most people
have seen one, even if their bank does not offer one.
Backup Copying the data and program files to another disk that can be kept
in another location. Then, if anything happens to the first disk,
the second can be used with a minimum of data loss. I recommend
backing up the data files every time you finish with this program.
Cursor The blinking line on the screen that shows where the next character
typed will appear.
Data Files This is where the information you enter about transactions is kept.
This program uses two primary data files named CONTROL.DAT and
CHECKS.DAT. If either is deleted, your information is lost. Please
copy these files to a backup disk every time you exit the program.
This is for your protection. Disks are not meant for permanent
storage and can go bad. This program also uses a customization data
file (CUSTOM.DAT), a category list file (CATEGORY.DAT), a check
printing parameters file (PRINT.DAT), and a scratch file (TEMP.DAT).
See System Customization for more details on CUSTOM.DAT. The program
will recreate any missing files. However, CUSTOM.DAT and PRINT.DAT
may need modifications, if the program recreates them after you have
customized them.
<F1> Function key F1. The function keys appear to the left of the typing
keys on the IBM PC keyboard. F1 is one on these (they are marked F1,
F2, etc.). In this program, pressing <F1> will display a Help
screen. The other function keys are not implemented for most of the
program. See next note.
<F10> Function key F10. If the cursor is in a field requesting a budget
category, pressing <F10> will activate a pop-up window containing an
alphabetical list of your current categories. A category may then be
selected by highlighting it. See the section on Pop-Up Notes for
additional information.
Future Dates A date is considered to be a future date if it is later than the
system date (the date your computer thinks today is). The system
date is the date you enter when you turn the computer on or the date
supplied by a clock/calendar board when the computer is turned on.
The program does not allow you to enter dates later than the system
date unless you have changed this through the System Customization
feature.
Menu A choice of options. Just as a restaurant will present you with a
menu of the items they have available to sell, this program will
Page 90
Checkbook Management Program
present you with a menu of the functions it can perform. You make
your choice on these menus by either highlighting the one you want in
reverse video or pressing the letter in parentheses.
Reconciliation Sometimes referred to as balancing the checkbook. Verifying
the permanent record of the checks agrees with the bank's statement
of funds deposited and withdrawn.
Reverse video Most of the screen presentations will involve normal video
(yellow letters on a cyan background for color monitors, green
letters on a black background for green monochrome monitors, amber
letters for amber monochrome monitors). Menu choices and data to be
filled in will appear in reverse video, that is, black letters in a
field of either green or amber, for monochrome monitors, yellow
letters in a field of red, for color monitors. Systems with color
monitors have the added option of changing these colors.
Transaction For this program, a transaction is any item dealing with the bank.
This includes checks, deposits, automatic teller withdrawals,
automatic teller deposits, interest postings, service charges, and
other bank charges.
Valid date A valid date is one that can really appear on a calendar. April 31
is not a valid date as April has only 30 days. February 29, 1985 is
not a valid date, as 1985 is not a leap year.
Voided Transaction A transaction with a zero amount.
Messages
This section summarizes some of the messages you may receive when running
this program. If you need further assistance, please contact:
Marilyn Price
M. P. Data
113 Foxport Dr.
Kingsport, Tennessee 37664
(615) 349-7744
1) Amount is zero. Void transaction (V), Edit (E), or Quit (Q)
The amount on the transaction you are entering or correcting is zero. If
you want to keep the transaction in the data file with the zero amount,
press <V> to mark it as a voided transaction. If the zero is a mistake,
press <E> to reedit the transaction or <Q> to ignore the transaction entry
or changes.
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2) Blank check numbers are not allowed. Please correct.
Since there is no way to correct or delete a check with a blank check
number, this field cannot be left blank. Press any key to return to the
check number field and make an entry.
3) Date in the future.
Unless disabled through the System Customization routine, dates later than
the system date (the date you told the computer when you turned the power
on) are not allowed.
4) Dates out of order.
Several of the reports require a range of dates. The first date entered
must be earlier than the second. You will be given the opportunity to
correct the situation.
5) Error in file CONTROL.DAT.
Once you have begun to really use the program, this message should never
appear. It should only appear before you have entered any data. Its
appearance means that at some time, you began the program, but it was
unable to complete the initialization process. This message would appear
the next time you attempted to run the program. To correct it, delete the
file CONTROL.DAT and begin again.
6) Invalid Date.
The date you entered cannot be found on a standard calendar. April 31
would be an invalid date as April only has 30 days. February 29, 1987,
would be an invalid date as 1987 is not a leap year.
7) More than 50 categories. Some will be omitted.
The function you are accessing sorts the categories into alphabetical
order. There is an internal limit of 50 categories for this. If this
number is too small for your purposes, please contact M. P. Data to have
it increased.
8) More than 200 transactions were cleared.
This message appears in the Reconciliation correction mode when more than
200 transactions were just cleared. This is the internal limit. You can
review the first 200 of the cleared transactions, but, if the error is not
in this group of transactions, the program will not be able to help you.
9) More than one found. Indicate which you want.
More than one transaction meets the criteria you requested. Indicate
which one on the list displayed is the one you want. Enter 1 for the
first on the list, 2 for the second, etc.
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10) No entries to reconcile.
You are trying to reconcile an account with no uncleared transactions.
11) None cleared this time.
You are attempting to use the Reconciliation correction mode without
clearing any transactions. This mode only operates on those transactions
just cleared. Once you return to the Main Menu, this mode is no longer
available.
12) Not Found.
The transaction you were looking for was not found. Please recheck the
check number or transaction date and try again. If this appears in a
report, it means that no transactions met the report criteria.
13) Nothing to report.
There are no transactions which match the report criteria.
14) Real indefinite.
You are attempting to run the program with the data on a hard disk after
telling it that the data would be on a floppy diskette. The program is
attempting to determine the remaining disk space. Unless your hard disk
is very full, this number is much too large for the program to handle. To
correct, follow the instructions earlier in this manual for transferring
data from a floppy diskette to a hard disk.
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